Privacy Policy

 

This notice applies across all websites that The Woodlands Preparatory School LLC owns and operates and all services we provide (our “services”).

 

When we say “personal data” we mean identifiable information about you, like your name, email, address, phone number, payment information, support inquiries, and so on. If you cannot  be identified (for example, your personal data has been aggregated and anonymized) then this notice does not apply.

 

We may update this policy from time to time and without prior notice to you by publishing a new version on our website. By accessing or using the website you are accepting and consenting to the practices described in this privacy policy. It is your responsibility to review this policy and if you do not agree with the terms of this policy or any updates, you should cease using this site. Where there is a significant change to this policy, we may notify you by email.

 

Age Limitations

 

Our website and services are targeted to people 18 years or older.

If you learn that anyone younger than 18 has provided us with personal data, please contact us and if we have reason to believe that we hold personal data of a person under that age in our databases we will delete that data.

 

Who “We” Are

 

When we refer to “we” (“our” or “us”), we mean The Woodlands Preparatory School LLC, and our websites. We are headquartered in the United States.

 

How We Collect Your Data

 

When you visit our website, we collect personal data. The ways we collect it, can be broadly categorized into the following:

 

Information you provide to us directly: When you visit or use some parts of our website we might ask you to provide personal data. For example, we ask for your contact information when you interact with us on social media, contact us with questions or request information from the School. If you do not want to provide us with personal data, you do not have to, but it might mean you will not be able to use some parts of our website.

The Table located at the end of this Privacy Policy sets out the categories of personal data you provide to us and that we receive from other sources and how we use that information. The table also lists the legal basis which we rely on to process the personal information and information as to how we determine applicable retention periods.

 

Information we collect automatically: We collect some information about you automatically when you visit our website, like your IP address and device type. We also collect information when you navigate through our websites and services, including what pages you looked at and what links you clicked on. This information is useful for us as it helps us get a better understanding of how you are using our website so that we can continue to provide the best experience possible (e.g., by customizing content).

 

Some of this information is collected using cookies and similar tracking technologies. If you want to find out more about the types of cookies we use, why, and how you can control them, please view our Cookie Policy.

 

Cookie Policy

 

A cookie is a small piece of information that is stored on a computer to identify that browser during the interaction of the user with a website. Cookies can be used to store identifiers and user preferences. A browser permits a website to access only the cookies it has set, not those that are set by other websites.

 

We use a few cookies on our website for different purposes, but not to collect information about the users or their behavior. Some, or all, of the cookies identified below may be stored in your browser. You are able to view and manage cookies through your browser (though mobile browsers may not offer this visibility).

 

We use cookies for the two following purposes:

 

1) Security

We use security cookies to authenticate users. For example, in password protected areas (teacher only areas) we maintain a cookie containing the randomly created ID to identify the user's session. This helps us to prevent fraudulent use of login credentials, and protect user data from unauthorized parties.

 

We use a cookie to identify a workstation (not user), to locate the compromised machine from which a fraudulent email was sent to a staff member of the school. Blocking this cookie should not prevent the website from working.

 

2) Processes

 

Process cookies help make the website work and deliver services that the website visitor expects, such as navigating around web pages or accessing secure areas of the website. Without these cookies, the website cannot function properly.

 

For example, we use a cookie that allows a user to purchase items from our online store and make donations. Blocking this cookie would prevent this specific section of the website for which the cookie is used from working correctly.

 

Information we get from third parties: The majority of information we collect directly from you. Sometimes we might collect personal data about you from other sources, such as publicly available materials or trusted third parties like our marketing and research partners. We use this information to supplement the personal data we already hold about you, in order to better inform, personalize and improve our services, and to validate the personal data you provide.

Where we collect personal data, we’ll only process it:

 

• To perform a contract with you, or

• Where we have legitimate interests to process the personal data and they are not overridden by your rights, or

• In accordance with a legal obligation, or

• Where we have your consent.

 

If we don’t collect your personal data, we may be unable to provide you with all our services, and some functions and features on our websites may not be available to you. 

  

How We Use Your Data

 

We use your personal data to operate our websites, provide you with services, and to manage our relationship with you. We also use your personal data for other purposes, which include the following:

 

To communicate with you. This may include:

 

• Providing you with information you’ve requested from us or information we are required to send to you

• Operational communications, like changes to our websites and services, security updates, or assistance with using our website.

• Marketing communications (in accordance with your marketing preferences)

• Asking you for feedback or to take part in any research we are conducting (which we may engage a third party to assist with).

 

To support you: Assisting you with the resolution of technical support issues or other issues relating to the websites or our services, whether by email, in-app support or otherwise.

 

To optimize our websites and services: For example, by tracking and monitoring your use of the website, or by carrying out technical analysis of our website, we can optimize your user experience and provide you with the best service.

 

To protect: So we can detect and prevent fraudulent or malicious activity, and make sure that our website is being used fairly and in accordance with our Terms of Use.

 

To market to you: In addition to sending you marketing communications, we may also use your personal data to display targeted advertising to you online – through our own websites and services or through third party websites and their platforms.

To analyze, aggregate and report: We may use the personal data we collect about you and other users of our websites and services (whether obtained directly or from third parties) to produce aggregated and anonymized analytics and reports, which we may share publicly or with third parties.

 

How We Share Your Data

 

There will be times when we need to share your personal data with third parties. We will only disclose your personal data to:

 

• Third party service providers and partners who assist and enable us to use the personal data to, for example, provide functionality on the website or support delivery of services, or to market or promote our goods and services to you

• Regulators, law enforcement bodies, government agencies, courts or other third parties where we think it’s necessary to comply with applicable laws or regulations, or to exercise, establish or defend our legal rights. Where possible and appropriate, we will notify you of this type of disclosure

• An actual or potential buyer (and its agents and advisers) in connection with an actual or proposed purchase, merger or acquisition of any part of our business

• Other parties, where we have your consent.

 

Retention

 

The length of time we keep your personal data depends on what it is and whether we have an ongoing business need to retain it (for example, to provide you with a service you’ve requested or to comply with applicable legal, tax or accounting requirements).

We’ll retain your personal data for as long as we have a relationship with you and for a period of time afterwards where we have an ongoing business need to retain it, in accordance with our data retention policies and practices. Following that period, we’ll delete or anonymize it.

 

Your Rights

 

It’s your personal data and you have certain rights relating to it. When it comes to marketing communications, you can ask us not to send you these at any time – by following the unsubscribe instructions contained in the marketing communication or send your request to info@woodlandsprep.org

Depending on your country you may have right or choice to:

 

• Opt out of some collection or uses of your personal data, including the use of cookies and similar technologies, the use of your personal data for marketing purposes, and the anonymization of your personal for data analyses

• Access your personal data, update it, restrict or object to its processing, or request its deletion

• Receive the personal data you provided to transmit it to another company.

• Withdraw any consent provided

• Where applicable, lodge a complaint with your supervisory authority.

 

You can exercise these rights at any time by sending an email to: info@woodlandsprep.org.

If you’re not happy with how we are processing your personal data, please let us know by sending an email to: info@woodlandsprep.org. We will review and investigate your complaint, and get back to you within a reasonable time frame.

 

Features and Third Party Links

 

We may provide links to other websites for your convenience and information or allow you to choose to use certain features for which we partner with other entities. These websites and features, which may include social networking and geo-location tools, are clearly operating independently from us. They may have their own privacy notices or policies, which we strongly suggest you review. To the extent any linked websites or features you visit or use are not owned or controlled by The Woodlands Preparatory School LLC, we are not responsible for their content, your use of the websites, or their privacy practices.

 

We offer you the ability to share, link to, or mention things on social media about our school. You may also choose to use certain features on our websites that can be accessed through, or for which we partner with, other entities that are not otherwise affiliated with us. These features, including geo-location tools, are operated by third parties and are clearly identified as such. 

 

 

 

How to Contact Us

 

If you have any questions or comments about this Privacy Policy, The Woodlands Preparatory School LLC’ privacy practices or if you would like us to update information or preferences you provided to us, please email us at: info@woodlandsprep.org

The Woodlands Preparatory School LLC

27440 Kuykendahl Rd.

The Woodlands, TX 77375